I am a college student majoring in Computer Programming. For my System Analysis class I have to design a database for a made up breeding kennel. I'm wondering what kind of information needs to be kept in order to effectively manage a breeding kennel. So far I have the obvious things, such as Name, Age, Sex, Breed, etc. I have a much larger list, but I'm not sure what is necessity and what is excessive. What do you as a kennel operator keep on each dogs file?
well ideally you are going to have no more than 2 breeds of dogs and I'd say if you have any more than 4 or 5 breeding female dogs total you are really approaching being a puppy mill IMHO. Other things you would keep track of are times the female dogs were last in heat, a careful vaccination schedule, upcoming shows, grooming dates, and feeding schedule, as many times, all the dogs won't be on the same type of kibble or food. Also necessary would be a health certification scheduling or record for each dog. Ideally, if you have a lot of big dogs, you have a schedule to bring them all inside and keep them with the family for a few days a week, maybe a rotating schedule that would allow 3 or 4 dogs inside at once. Depending on the geographical location of the kennel, you may or may not need air conditioning, but better safe than sorry honestly, and heating. Each dog needs access to water at all times. There' needs to be some kind of exercise area or yard so that the dogs can get out and run and interact with each other. Um. I'm sure im' forgetting a lot here.
The software that I use is The Breeder's Standard. Their web address is http://www.mbfs.com/tbsdesc.asp. You may get some ideas there. The thing that I use most is the pedigree generator. I also keep track of shows that I've entered, veterinary records and contact information for breeders and people who own our dogs. Records for individual dogs include registration number, registered name, DOB, color, breeder, OFA and CERF results, owner, titles, pedigree, health data, tattoo and microchip info, etc.
"well ideally you are going to have no more than 2 breeds of dogs and I'd say if you have any more than 4 or 5 breeding female dogs total you are really approaching being a puppy mill IMHO." I'd agree no more than 2 breeds, that if you have more then you are a puppy mill type kennel. But not having mroe than 4 or 5 females???? Keep track of Name, DOB, Sex, Registration Number, Color, Show Wins, Pedigree, Vacc Records, Health Record, Breeder of each dog, Titles the dogs have, No.ofBreedings(and to who), actually keep track of all litters and have all the info on each pup like the name, dob, reg #, ect (whether you kept them or not).
I also keep detailed notes on each whelping, and each puppy. Including time between each puppy birth, weight, emerging personalities, play behavior, the dam's behavior....as much as I can think of so if I ever think something is unusual...I can look back in my notes and compare. With my ever failing memory, I actually find my notes pretty usefull to prepare.